Marketplace Vendor Application - America’s 250th Birthday Celebration

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America's 250th Birthday Celebration is a free, family-friendly community event hosted in Redmond, Oregon, from 4pm to 8pm on Friday, July 3rd, 2026.

Get ready for a day packed with fun! The celebration will feature live music, free bouncy houses for the kids, complimentary snow cones, exciting giveaways, and a vibrant lineup of local marketplace vendors alongside delicious restaurant vendors and food trucks.

To participate, please read the following information carefully and complete all of the required fields. For questions, please contact Ty Collins at 541-323-0964 or by email to vendors@layitoutevents.com.

EVENT DETAILS IN ALPHABETICAL ORDER

ADA: In an effort to make the 'Redmond 250th Birthday Celebration' and all of our events accessible for everyone, we ask that you pay attention to the following accessibility guidelines:

Sales or service counters should be no more than 36 inches from the finished floor or the ground, and the width must be at least 36 inches wide.
All paths of travel must be free from cords and other obstructions. Cords may be covered with rugs, but rugs must be taped down on all sides.
Price lists should be hung 36-39 inches from the ground.

Allowed Merch/Signage: No agenda-driven merchandise/signage is allowed (i.e. no political, race discrimination or drug paraphernalia merchandise of any kind). Lay It Out Events reserves the right to remove any vendor. If there is resistance to this policy the vendor will be asked to leave immediately and may result in refusal of future vending at our shows.

Cancellation Policy: Cancellations received by June 3rd, 2026 will receive a 50% refund. No refunds are given after June 3rd, 2026.

Clean up: You must take all trash and materials with you upon leaving the event to ensure the shredding of your deposit check. Please check in with a LIOE representative before you leave so we can inspect your site.

Directions and Setup: This event is currently set to take place on July 3rd, 2026 at Centennial Park in Redmond, Oregon, but details may change. Further directions and setup information will be emailed to any associated vendors at least two weeks prior to the event.

Fees:

10x10 space: $200
10x20 space: $400
Non-Profit Organizations & Vendors with Family-Focused Products/Services will qualify for discounted vendor rates.
After application has been accepted and approved, the Vendor Coordinator will reach out to you for vendor fee payment.

Fire Code: All vendors must follow the Bend Fire Code for setup. For more information please contact Bend Fire 541-322-6300. Please see the attached document “Special Event Guidelines”.

Hours of Operation: Saturday, June 27th, 2026 (11am – 9pm)

Inclement weather: The Redmond 250th Birthday Celebration takes place outdoors. Please be prepared for any weather conditions. The event will take place rain or shine as well as in high-wind and/or cold weather. No refunds will be granted due to weather. No Exceptions. You MUST make sure your booth structure is secured on all 4 legs with weights to maintain stability. If your booth is not weighted appropriately you will be asked to break it down.

Insurance: ALL VENDORS MUST HAVE INSURANCE. Please have your insurance company create a certificate of insurance for each entity listed below:

City of Redmond, 411 SW 9th St, Redmond, OR 97756
Lay It Out, Inc., 704 NW Georgia Ave., Bend, OR 97703

Please send all certificates to Lay It Out Events, 704 NW Georgia Ave, Bend, OR 97703 or email to vendors@layitoutevents.com. Certificates must be received two weeks prior to event start date.

Power: You must provide your own power sources if needed, as we won’t be able to provide any electrical outlets or power sources for this event.

Water: There is NO WATER access available at this event. Please be prepared with your own water as needed.

Vendor Info

Business Name(Required)

Product / Service Description(Required)

Contact Name(Required)

First Last

Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code

How many staff will you have working at the event?

Email Address(Required)

Phone(Required)

Website

We may tag your social media pages in our social marketing posts, and may link to your social media pages from our site. In addition, we may occasionally share your content (with proper credit) in an effort to feature goods/services that will be highlighted at the event.
By submitting a vendor application to a LIOE event, you free to receive email communication about your participation, and marketing emails pertinent to the event you are applying to. You can unsubscribe from marketing emails at any time.

Booth Type and Vendor Fees

Booth Type

Total

Special Accommodations or Requests?

50% of your vendor fees will be due at the time of application approval. If you have already been pre-approved, please follow payment instructions email to you after application submission.
If total vendor fees are not paid in full by June 3rd, 2026, your vendor space will be canceled without a refund of fees unless alternative payment arrangements have previously been established with the LIOE vendor coordinator.
The vendor coordinator will contact you about your deposit and payment if application is approved. We accept cash, credit/debit or check.
To pay in person, visit: Lay It Out Events 704 NW Georgia Ave Bend OR, 97703 Hours: Monday through Friday, 9am - 5pm
If you have any questions about your application or payment, please contact the Vendor Coordinator at vendors@layitoutevents.com or by calling 541-323-0964.

RELEASE OF LIABILITY & INDEMNITY AGREEMENT

This Agreement is Made

in the City of Bend, County Deschutes, between

First Last

hereinafter referred to as “Vendor” and The Redmond 250th Birthday Celebration, The City of Bend & Lay It Out Inc. hereinafter referred to as “Committee”. IN CONSIDERATION FOR PARTICIPATION in the Redmond 250th Birthday Celebration the undersigned hereby agrees to the following:

Vendor shall indemnify and hold harmless the Committee, from any claims or liabilities resulting from Vendor’s performance, including any and all loss, damages or expenses caused by negligent acts, statements, errors or omissions of Vendor and its agents.

Vendor will indemnify, defend, and hold Lay It Out Inc. and its directors, officers, employees, and agents harmless from any and all claims or liability (including without limitation any taxes, penalties, interest, costs, or attorney fees) asserted by any third party that results from or arises out of Vendor or Vendor's Personnel performing the Services under this Agreement.

Contractor will maintain adequate and reasonable liability insurance covering Contractor's performance under this Agreement. At any time, upon Lay It Out Inc. request, Contractor will submit to Lay It Out Inc. proof acceptable to Lay It Out Inc. of such insurance. Contractor will further notify Lay It Out Inc. immediately of any substantial modification or cancellation of such insurance. Contractor acknowledges that Lay It Out Inc. will not provide insurance coverage for Contractor.

Contractor will maintain in force any workers' compensation and unemployment insurance required by law relating to Services performed under this Agreement and will at any time, upon request of Lay It Out Inc., provide to Lay It Out Inc. proof acceptable to Lay It Out Inc. of such insurance. Contractor will further notify Lay It Out Inc. immediately of any substantial modification or cancellation of such insurance.

Vendor agrees to abide by the rules and regulations of the Alpenglow Nights Summer Concert Series. Vendor understands that they may not be asked to participate in future Lay It Out Inc. events if they are in violation of policies and they will lose their deposit.

TERMS OF THIS AGREEMENT:

All amounts owed by vendor to Lay It Out Inc. unpaid after 30 days, agree to be subject to a late payment charge of 1.5% monthly (18% APR). Should the account become past due, vendor agrees to pay all costs of collection, including collection agency charges, attorney fees, and court costs incurred by Lay It Out Inc. This includes, but is not limited to, all fees and costs actually incurred whether or not any suit or action is filed and is intended to include all fees and costs incurred in any mediation, arbitration, trial or appeal.

Postponement or cancellation of any portions/aspects of the "Redmond 250th Birthday Celebration" for any reason beyond the control of Lay It Out Events, Inc. (earthquake, fire, flood, terrorism or other acts of God) shall not constitute cause for any reimbursement.

This agreement does not transfer to another vendor’s property, agent, or subsidiary. All other business sectors must negotiate separate sponsorship agreements.

Lay It Out Events, Inc. shall secure and maintain throughout the term of this agreement all insurance for events of this stature and size, including but not limited to comprehensive general liability insuring themselves against loss of liability out of or relating to activities associated with any of the events.

This agreement sets forth the entire agreement between the parties and takes the place of all prior verbal or written communication concerning the subjects of the Agreement. This agreement may not be altered, modified or changed in any way by either of the parties without the prior written consent of the other party.

Each of the parties hereto is an independent contractor. Neither party shall have the authority to act on behalf of the other or to incur obligation on behalf of the other unless expressly authorized.

If suit or action is instituted to enforce this agreement or to determine any matter in controversy regarding this agreement, the prevailing party shall be entitled to recover such sums as the court may judge reasonable attorney fee, including attorney fees on appeal and in collecting or enforcing any judgment order or decree.

Neither party shall, without written authorization from the other party, disclose to any third party the terms and conditions of this agreement except as may be necessary to establish or assert rights hereunder or required by law; provided however, either party may on a confidential basis disclose this Agreement to officials, officers, accountants, attorneys or other individuals within each other’s organizations on a ‘need to know” basis.

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America’s 250th Birthday Celebration - Marketplace Vendor Application